Procurement Copilot
AI-powered supplier quotation analysis

Supplier Quotation Comparison in Minutes

AI Procurement Copilot is supplier quotation comparison software for procurement teams, including GCC and Saudi Arabia procurement teams. It reads supplier quotations (PDF, Word or image), compares them side by side, flags risks, and fills in the technical approval (TA) form.

Upload quotations from multiple suppliers and the software ranks them on price, delivery time, payment terms, warranty and risk, using fixed scoring rules so the result is repeatable.

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Procurement Copilot — Request #PRQ-2041
Supplier Comparison
ABC Trading
Net 30 · 21 days
$128,50092
XYZ Suppliers
Net 45 · 34 days
$119,20085
FastBuild Materials
Net 15 · 12 days
$134,90081
Total cost comparison
ABC Trading
XYZ Suppliers
FastBuild Materials
AI Recommendation

ABC Trading offers the best balance of cost and delivery.

Best Overall Value
Risk Alerts
  • XYZ Suppliers — 34-day lead time
  • FastBuild — Net 15 payment terms
How it works

From scattered quotations to a clear decision

Four steps. No spreadsheets, no manual data entry.

01

Upload Supplier Quotations

Drag and drop PDF, DOCX, PNG, or JPG files from every supplier — no formatting required.

02

AI Extracts Data

Automatically pull supplier name, price, delivery time, payment terms, warranty, and currency.

03

Compare Suppliers

See every quotation side by side in a sortable, filterable comparison table.

04

AI Recommendation

Decision-ready insights the moment extraction finishes:

  • Lowest Cost Supplier
  • Fastest Delivery
  • Best Overall Value
  • Risk Warnings
Features

Everything procurement teams need to decide with confidence

Built to replace the spreadsheet-and-email scramble with one intelligent workspace.

AI Quotation Extraction

Reads PDF, Word (DOCX), PNG and JPG supplier quotations, including scans, and extracts prices, delivery, payment terms, warranty and currency into structured data.

Supplier Comparison Dashboard

An RFQ comparison tool that lines up every supplier across cost, delivery, payment terms and warranty, with currencies normalized for a true bid comparison.

Risk Detection

Flags long lead times, unfavorable payment terms, missing warranties and price outliers, then scores each supplier from 0 to 100 with deterministic rules.

Procurement Report Generation

One-click, decision-ready reports to share with stakeholders and attach to your audit trail.

Technical Approval & PR Matching

Match supplier line items against your purchase requisition, flag spec mismatches, and export a pre-filled technical approval (TA) form as a PDF.

Chat With Your Quotations

Ask in plain language — "Which supplier has the best warranty?" — and get answers sourced from the uploaded documents.

Who it's for

Built for teams comparing supplier quotes by hand

Lining up quotations in spreadsheets is slow and error-prone — different formats, currencies, and terms make apples-to-apples comparison hard. This tool does that comparison for you and flags the risks, so the decision is faster and easier to defend.

Live demo

See a real procurement comparison

Three suppliers, analyzed and scored automatically — exactly what you get after uploading.

Supplier Comparison
SupplierTotal CostDeliveryPayment TermsScore
ABC Trading
Best Overall Value		$128,50021 daysNet 3092/100
XYZ Suppliers
Lowest Cost		$119,20034 daysNet 4585/100
FastBuild Materials
Fastest Delivery		$134,90012 daysNet 1581/100
Total cost
ABC Trading
$128,500
XYZ Suppliers
$119,200
FastBuild Materials
$134,900
Delivery time
ABC Trading
21 days
XYZ Suppliers
34 days
FastBuild Materials
12 days
AI Recommendation
  • Lowest total cost

    Supplier B (XYZ Suppliers) offers the lowest total cost at $119,200.

  • Fastest delivery

    Supplier C (FastBuild Materials) offers the fastest delivery in 12 days.

  • Best overall value

    Supplier A (ABC Trading) provides the best balance between cost and delivery.

Risk Warnings
  • XYZ Suppliers: 34-day lead time may delay project milestones.
  • FastBuild Materials: Net 15 terms reduce cash-flow flexibility.
Pricing

Simple plans that scale with your volume

Start free. Upgrade when you need more PDFs, the chatbox or the tender sheet.

Free

$0/ month

  • 14 PDFs per month (included)
  • Chatbox (not included)
  • Tender sheet (not included)
  • 48h reply support (included)
Get started

Plus

—/ month

  • 30 PDFs per month (included)
  • Chatbox (included)
  • Tender sheet (not included)
  • 48h reply support (included)
Get started

Pro

—/ month

  • 45 PDFs per month (included)
  • Chatbox (included)
  • Tender sheet (included)
  • 48h reply support (included)
Get started

Max

—/ month

  • 100 PDFs per month (included)
  • Chatbox (included)
  • Tender sheet (included)
  • 12h reply (priority) support (included)
Get started
FAQ

Frequently asked questions

What does AI Procurement Copilot do?

It is AI procurement software for supplier quotation comparison. You upload quotations from several suppliers and, optionally, your purchase requisition. It extracts prices, delivery times, payment terms and warranty, normalizes currencies, compares suppliers side by side, flags risks, and produces a recommendation, a report and a technical approval (TA) form.

Who is it for?

Procurement, purchasing and planning teams that compare RFQ responses by hand, in industries such as construction, contracting, manufacturing and trading. It is built with GCC and Saudi procurement teams in mind, including bilingual quotations.

How does supplier scoring work?

Each supplier gets a score from 0 to 100 using fixed, deterministic rules rather than an AI opinion. By default the weights are price 40%, delivery time 25%, payment terms 15%, warranty 10% and risk 10%. The same inputs always give the same score, and risks such as long lead times, short payment terms, missing warranty and price outliers are listed alongside it.

Which file types are supported?

PDF, Word (DOCX), PNG and JPG files, including scanned quotations and photos. Your purchase requisition can be uploaded in the same formats.

What is a technical approval (TA) form and can the tool fill it in?

A TA form records the supplier chosen for a purchase request and why. When you upload your purchase requisition, the tool matches supplier line items to it, flags specification mismatches, and exports a pre-filled technical approval form as a PDF that is ready to sign.

How much does it cost?

There is a free plan. Paid plans are Plus, Pro and Max. Monthly PDF allowances are Free 14, Plus 30, Pro 45, Max 100. The chatbox is included from Plus and the tender sheet from Pro. Current prices are listed in the pricing section of the home page.

How do I pay?

Payment is by bank transfer. Choose a plan, transfer the amount using the bank details shown at checkout, upload a screenshot of the transfer as proof, and your plan is activated once the payment is verified. There is no card payment.

What happens to my data?

We never sell your data. Your quotation files are used only to generate your analysis and are never shared with other customers. Your quotations and analyses are tied to your own account. Quotation text is extracted using the Anthropic Claude API. Payment proof screenshots are deleted automatically after 12 months.

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